Renewal Assurance — Never Miss a License Deadline Again

Overview

Year-end surprises on your Adobe ETLA or Microsoft EES?
Spark Arc IT Renewal Assurance is a concierge-style service that:

tracks every subscription, device warranty, and cloud add-on across your district;
alerts you 90 / 60 / 30 days before expiration; and
negotiates best-price renewals—so learning never stalls.

Stop juggling spreadsheets—let us keep classrooms connected.

How It Works

Smart Intake — Upload past POs or grant spreadsheets. Our engine auto-parses vendor, SKU, seats, and term.
Tiered Calendar — Color-coded dashboard shows Critical, Upcoming, and Safe renewals.
Benchmark Pricing — We compare your quote to anonymized district data to surface savings opportunities.
One-Click Approval — Approve updated quantities & PO in the portal; we handle vendor paperwork.
Post-Renewal Audit — 7-day license and device check ensures activation across all users.

What We Track

Category	Examples	Typical Savings
Creative & Productivity	Adobe ETLA, Microsoft 365 A3/A5, Google Workspace Plus	8-15 % via volume alignment
STEM & Media	SketchUp EDU, Canva for Campus, Autodesk EDU suites	Grant-funded offsets
Infrastructure	Zoom EDU, Jamf, Cisco Meraki MDM	Multi-year price locks
Hardware Warranties	Chromebook ADP, iPad AC+, PC OEM ProSupport	Eliminates lapsed coverage

Feature Highlights

Feature	Benefit
Multi-Vendor Sync	Pulls live term dates from Adobe, Microsoft & Google portals plus SSO.
Grant Tagging	Flag licenses funded by ESSER, Title IV, or state STEM grants for compliance.
Price-Shield Alerts	Warns if a renewal quote exceeds historical district averages.
License Right-Sizing	Suggests seat reductions based on last-year usage analytics.
Executive Snapshot PDF	Board-ready one-pager summarizing costs avoided this cycle.

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Real-World Impact

“Spark Arc IT caught an auto-renew for 6,000 unused add-on seats—saving $42,000 and reallocating funds to teacher PD.”
— Brenda Lee, Assistant Superintendent, Horizon ISD

Secure Your Next Renewal Today

Districts that enroll by June 30 receive a free benchmark report covering Adobe, Microsoft, and Google SKUs.